Bylaws 

(Amended 2014)

ARTICLE I

Name and Mission 

The Society shall be known as the Society for Applied Anthropology, A Worldwide Organization for the Applied Social Sciences. 

The mission of the Society shall be the promotion of the interdisciplinary scientific investigation of the principles influencing the relations of human beings to one another, and the encouragement of the wide application of these principles to practical problems.

 

ARTICLE II

Membership

Section 2.1.  Membership Categories: The Society shall consist of Sustaining Members, Fellow Members, Regular Members, and Student Members.  Joint and Emeritus status is offered to Regular Members and Fellows.  Sustaining status is offered to Fellows.

2.1.1.  Regular Members shall consist of all persons who pay stipulated dues, as determined by the Board of Directors, to the offices of the Society each year, for which they are entitled to vote on issues concerning the composition, the purposes and the commitments of the Society, and the right to participate in all activities of the Society except holding elective office.

2.1.2.  Student Members are persons enrolled in undergraduate or graduate programs who pay stipulated dues, as determined by the Board of Directors, to the offices of the Society each year, for which they are entitled to receive those official publications of the Society as determined by the Board of Directors, and the right to vote on issues concerning the composition, the purposes and the commitments of the Society, and the right to participate in all activities of the Society. Students are not eligible to serve in an elected position except that one position on the Board of Directors is reserved for a Student Member. 

2.1.3.  Fellows shall be limited to those who have demonstrated advanced competence in research and/or application of behavioral science in contemporary societies. This competence may be demonstrated by having been trained in the field of anthropology or other social sciences, or in related fields, or by professional experience.  

Candidates for membership as Fellows of the Society may be proposed in writing by a Fellow of the Society or by nomination by the Board of Directors.  Proposals for such membership shall be submitted to and acted upon by the Board of Directors.  Majority approval by the Board of Directors shall constitute election to Fellowship membership.

Fellows shall pay stipulated dues, as determined by the Board of Directors, to the Business Office of the Society each year, for which they shall be entitled to receive regular issues of the official publications of the Society, and the right to vote on issues concerning the composition, the purposes and the commitments of the Society.

Fellows whose dues are a year or more in arrears may be reinstated as Fellows when they begin to pay their dues again.

Fellows may hold elected office. 

2.1.4.  Joint Member Status:  Regular members and Fellows who share the same postal address may apply for Joint Membership status. They receive one copy of all publications.  Both Joint Members shall enjoy all other privileges of members in the category for which they qualify. 

2.1.5.  Emeritus Member Status:  Regular Members and Fellows are eligible for Emeritus status at age 65 or upon retirement, whichever comes later.  They shall be granted Emeritus status upon applying in writing to the offices of the Society.  They shall enjoy all of the other privileges of members in the category for which they qualify. 

2.1.6.  Sustaining Fellows Status:  Fellows of the Society may elect to pay dues at a higher level, determined by the Board of Directors, in order support lower dues for other member categories.  Fellows who choose to do this are recognized as Sustaining Fellows. 

Section 2.2.  Dues:  Annual dues for all membership categories shall be set by the Board of Directors.

2.2.1.  The Dues for a joint membership shall be less than those for two separate memberships combined.

2.2.2.  Dues for Emeritus members shall not exceed three quarters of the rate they would pay for their membership category (Regular Members or Fellows) 

 

ARTICLE Ill

Society Governance

Section 3.1.  There shall be a Board of Directors, which shall serve as the governing body of the Society. It shall consist of the officers, six members-at-large who shall be Fellows of the Society and who shall be elected by the members for staggered terms of three years, and one Student member who shall be elected by the members for a term of two years.  Appointed members of the Board of Directors shall include the editors of regular publications and the Treasurer.  All members shall vote in Board of Directors meetings.

3.1.1.  Duties: The Board of Directors shall have responsibility for the affairs of the Society as delegated by the Members.  The duties shall include: 

• Selecting and monitoring the Society’s Business Office contractor to assure that the approved policies and procedures are being followed for maintaining the books, for the receipt and expenditure of monies, and for management of other assets and liabilities. 

• Approving an annual budget for Society operations.

• Selecting a Program Chairperson and confirming a Program Committee for planning the Annual Meeting program. 

• Appointing standing or special committees and Topical Interest Groups as necessary.

• Establishing awards and prizes.

• Appointing publication editors and approving associate and advisory editors. 

• Maintaining a Procedures Manual to specify details of the Society's governance that are not referenced in these Bylaws, including a policy regarding Conflict of Interest.  In the absence of mention in the Procedures Manual, the Board shall abide by Roberts Rules of Order.  In the absence of Bylaws or Procedures Manual instructions for propriety procedures, the Society shall abide by Roberts Rules of Order. 

3.1.2.  Meetings: The Board of Directors shall meet on call of the President or any two of its members, as often as the interests of the Society may require, and shall meet at least twice a year. In between regular meetings, the Board may hold meetings electronically to discuss and act on Society business.  The Board of Directors shall keep a record of its meetings.  Members who are unable to participate in Board meetings may provide their proxy vote to another member of the Board.  

Section 3.2.  Officers

3.2.1.  President/Vice President:  The President shall be elected by the membership and shall serve the Society for a total of 4 years.  In the first year after election, the President-elect shall serve as Vice President, working collaboratively with the sitting President; during the next 2 years he or she shall serve as President; during the final year, the President shall become the Past President and serve as Vice President once again, working collaboratively with the incoming President.  

The President shall serve as chairperson of the Board of Directors.  The President shall have powers and authorities usually vested in the President of a professional association.  These duties and responsibilities of the President shall include: 

• Calling meetings of the Board of Directors.

• Presiding over Board Meetings and the Annual Business Meeting.

• Appointing members to standing and special committees, with approval by the Officers.

• Other duties as the Board of Directors may direct. 

In the event of absence or disability of the President, the Vice President shall perform the duties of the President.

3.2.2.  Secretary: The Secretary shall be elected by the membership and shall serve a term of 3 years.  The duties and responsibility of the Secretary shall include:

• Keeping a record of all meetings and deliberations of the Board of Directors and of the Business Meeting of the members.

• Developing the agenda for meetings of the Board.

• Coordinating electronic communication among board members and preparing items for Board vote in between board meetings. 

• The Secretary shall tally Board votes and report the results to the Board.

In the absence of the Secretary, secretarial duties may be discharged by a Secretary pro tempore to be appointed by the Board of Directors.

3.2.3.  Treasurer:  The Treasurer shall be appointed by the Board of Directors and serve a term of 3 years.  The duties and responsibilities of the Treasurer include: 

• Manage the Accounts of the Society and shall oversee the collection of funds and disbursements under the direction of the Board of Directors. 

• Upon request, render a written statement at any meeting of the Board of Directors showing the financial condition of the Society.

• Ensure that proper books are maintained of the accounts showing all sums received by or due to the Society and all sums paid by or due from the Society and its other assets and liabilities. The books shall at all times be subject to inspection by the Board of Directors and Society members. 

• Have such power with respect to the oversight of financial matters, as the Board of Directors shall confer.

Section 3.3.  Annual Business Meeting:  There shall be an annual Business Meeting of the membership.

3.3.1.  Purpose:  The Annual Business Meeting is held for the purpose of providing an update about Society business to the members, discussion of policies and issues of concern to the Society, and providing time for members to bring issues to the attention of the Society. 

3.3.2.  Quorum:  Occasionally the Board may request a vote of the General Membership during the Annual Business Meeting.  A quorum for such a vote shall consist of 2% of the voting membership. 

 

ARTICLE IV

Committees

Section 4.1.  Committees (General):  Members may participate in Society business by serving voluntarily on Committees that are established by and report to the Board of Directors.   There shall be Standing Committees that are permanent components of the Society, and there may be Special Committees that are convened to address special projects or topics.   The purview of the Committees and terms of appointment shall be approved by the Board of Directors (see 3.1.1).  

Committee members and Chairs shall be appointed by the President, with concurrence of the officers of the Society. 

Section 4.2.  Standing Committees shall include: 

• Publications Committee

• Oral History Committee

• Human Rights and Social Justice Committee

• Student Committee

• Committees to manage the various Society awards, including the New, Malinowski, Mead, Kearney, Tax, Hackenberg, Spicer, Smith, and Kushner awards and any other awards that are conferred regularly by the Society. 

Section 4.3.  Special Committees may be convened by the Board of Directors to address specific topics or issues. 

Section 4.4.  Topical Interest Groups:  Members with a shared topical interest may form Topical Interest Groups (TIGs) for the purpose of providing a forum for and communication mechanism among themselves and with the greater Society membership.  The Board of Directors shall approve the establishment of all TIGs.

Section 4.5.  Advisory Council of Past Presidents

Past Presidents of the Society, chaired by the penultimate Past President, shall constitute an advisory council.

  

ARTICLE V

Society Management

Section 5.1.  The Society may contract with a professional management firm to operate the Business Office and day-to-day affairs of the organization. 

Section 5.2.  The Board of Directors shall be responsible for choosing a management firm and overseeing the activities of the Business Office.

Section 5.3.  The Business Office shall maintain close communications with the Board of Directors and submit a formal report to the Board at lease two times per year.

  

ARTICLE VI

Nominations and Elections

Section 6.1.  Nominations and Elections Committee:

The Nominations and Elections Committee shall consist of three Fellows who shall be elected one each year for staggered terms of three years.

6.1.1.  Duties and Responsibilities:  The Nominations and Elections Committee shall be responsible for coordinating the election of the Society’s elected officials.  Their duties include:

• Soliciting nominees for all elected positions (President, Secretary, Treasurer, Student Board member, at-large Board members, and Nominations and Elections Committee members) from the Board and from the membership at large. 

• Reviewing and considering all nominations and announcing a slate of at least two candidates for each vacancy along with an announcement stating that the Nominations and Elections Committee will accept additional nominations, seconded by .5 percent of the Members of the Society as counted at the close of the last fiscal year, for a period of six weeks.

• Preparing a final ballot to be presented to the membership.

• Tallying the results of the balloting and reporting to the Board of Directors.

Section 6.2.  Conduct of Elections

6.2.1.  Format:  Elections may be conducted by secure electronic format or by paper ballot.

6.2.2.  Eligibility of Candidates: Candidates for elected office must be Fellows of the Society (see Section 2.1.3.), with the exception that one Student member shall be elected to the Board of Directors.  All candidates must affirm in writing a willingness and ability to devote to the affairs of the Society such time as is necessary to the effective execution of the office. 

6.2.3.  Eligibility of Voters:  All individual and joint members who have paid dues to the Society by July 1 are eligible to vote. 

6.2.4.  Ballots:  Ballots, paper or electronic, will be mailed to paid members by September 15 of each year.  Information describing the qualifications of each candidate shall be provided.

6.2.5.  Voting:  Eligible voters will have at least 2 weeks to return a ballot. 

6.2.6.  Tallying of Ballots:  Ballots will be tallied by the Nominations and Elections Committee prior to the Fall Board meeting. 

6.2.7.  Reporting:  The Nominations and Elections Committee shall submit a formal report to the Board of Directors prior to the annual Fall Board meeting.

  

ARTICLE VII

Publications

Section 7.1.  Scope:  The Society may publish regular journals and newsletters, and other occasional publications such as monographs and books.

Section 7.2.  Editors:  There shall be Editors, appointed by the Board of Directors, for all official publications of the Society.

7.2.1.  Editors of regular Society publications shall have charge of the respective publication and may appoint such associate and advisory editors as they see fit to obtain material for publication and otherwise to collaborate in the conduct of the publications.

7.2.2.  The appointment of associate and advisory editors shall be subject to confirmation by the Board of Directors

7.2.3.  Editorial assistants paid or unpaid, may be employed by the Editors, and shall be subject to the approval of the Board of Directors.

7.2.4.  Editors of regular publications shall provide a report to the Board two times per year.   The report shall include a summary of editorial activities, identification of any management problems encountered, and any requests for Board action. 

Section 7.3.  Subscriptions

7.3.1.  Members:  Members are entitled to receive all Society publications and have access to the digital library of back issues of regular publications.  Student members will receive those official publications that the Board determines. 

7.3.2.  Institutional and Individual Subscribers to publications shall consist of all organizations or individuals who pay stipulated subscription fees, as determined by the Board of Directors, to the offices of the Society each year, for which they are entitled to receive the regular issues of the publications to which they subscribe and access to the digital library of those publications, but no other benefits of Society membership.

 

ARTICLE VIII

Revising and Amending the Bylaws

Amendments to the Bylaws may be proposed by the Board of Directors and must be ratified by a majority of members voting by electronic or paper ballot.

 

ARTICLE IX

Conflict of Interest

The Society shall maintain and enforce a conflict of interest policy to avoid any unlawful personal benefit to directors, officers, committee members or other members when they provide service to the organization.