Registration

To register, complete the ADVANCED REGISTRATION FORM and submit payment for the appropriate amount.  Registration payment must be received before abstracts will be considered. If you wish to send a hard copy instead of an online submission, please download the printed version of the forms HERE, fill out the information, and and mail to: SfAA, P.O. Box 2436, Oklahoma City, OK 73101-2436.

Abstracts and registrations will be accepted through online submissions, email or by hard copy forms accompanied by a CD. Students, if requested, must submit proof of student status to receive the student rate. (e.g. photocopy of photo i.d. card, official course registration, tuition bill/payment).

Attendees from co-sponsoring organizations must indicate their organization.

Incomplete Registrations will not be processed and will be returned to the sender. No exceptions.

The registration fee (minus $15 processing fee) will be returned upon request up to December 31.

 

Abstract Submittal

All abstracts must be received by October 15.

Type and save your abstract on your computer. The abstract must be no more than 100 words. Then, copy and paste your abstract in the online form.

You must register before submitting an abstract. After registration, click on the Abstract Submission link on the left side bar. Make sure you are logged into the website to be able to view the links on the page.

 

Papers, Posters, Workshops, and Videos

Each presenter must register and submit their own abstract and are responsible for listing all co-authors. Co-authors who will co-present (i.e. attend the meeting) must each register individually.

If a paper or video is proposed as part of an organized session, the title of the session and name of session organizer must be included.

Discussants and Panelists are required to register for the meeting but do not need submit an abstract.

The Board has stated that an individual may not participate in more than one part of the scientific program of an SfAA annual meeting.  This includes all types of participation – primary author of a session, paper, or poster, co-authorship, discussant, panelist, or roundtable participant. A session organizer may also present a paper or be a discussant in their own session.  The limitation is intended to reduce the scheduling difficulties caused by presenting at multiple time periods.

A limited number of exceptions may be permitted to this rule and they will be considered on a case-by-case basis.  These requests for exception should be submitted with an explanation to the SfAA office.  They will be reviewed and decided by three individuals--the Program Chair, the Annual Meetings Coordinator, and the staff member responsible for organizing the scientific sessions.

 

Sessions

Paper Sessions

List the names of all session participants on the form. Each participant must have an Advance Registration submitted either by the participant or organizer. The session abstract must be submitted as well as each individual paper in order for the session to be completely submitted.

Panel Sessions (No Papers)

List only the names of each participant in the session along with your session abstract. Leave the paper title space blank. (If you need more than 5 spaces use the paper title for the next name.)

Roundtable Sessions (No Papers)

List only the names of each participant in the session along with your session abstract. Leave the paper title space blank. (If you need more than 5 spaces use the paper title for the next name.)

 

Additional Information

NOTE: The deadline for receipt of abstracts/sessions is October 15. We can not guarantee the customary thorough review of abstracts that are received in the SfAA Office after the October 15 deadline.

The SfAA office will notify all individuals by December 20 about acceptance on the Program.